QuickBooks Online Integration for AIA G702/G703 Billing
Keep your accounting in QuickBooks Online while PayAppPro handles AIA-style G702 & G703 pay applications. Connect customers, projects, and invoices so your field and office teams stay on the same page.
Back to Custom Development Discuss an IntegrationWhy Connect QuickBooks Online and PayAppPro?
Many contractors live in QuickBooks Online for day-to-day accounting but still need AIA-style G702 & G703 pay apps for larger commercial projects.
PayAppPro gives you the AIA-style structure reviewers expect. A custom integration keeps customer, project, and billing data synchronized so you don’t have to enter everything twice or reconcile spreadsheets by hand.
Our integrations are built to match how you actually invoice today—whether you create invoices in QuickBooks first, or you want approved pay app values to become invoices automatically.
Problems This Solves
- Duplicate entry of billing data between AIA forms and QuickBooks
- Misaligned contract totals, retainage, or change orders
- Spreadsheets that don’t match QuickBooks reports
- Time-consuming reconciliations at month-end
What Can Be Synced Between QBO and PayAppPro?
Integrations are tailored to each client, but these are common connection points for AIA billing workflows.
Customers & Jobs
Sync customers and related jobs/projects from QuickBooks Online so your AIA pay apps in PayAppPro always reference the correct entities and job numbers.
Contract Values & Change Orders
Bring over agreed contract amounts and approved change orders so G702/G703 totals match what your accountant sees in QuickBooks Online.
AIA Pay Apps → QBO Invoices
Convert approved PayAppPro pay applications into QuickBooks Online invoices—line by line or summary—so AR stays clean and traceable back to each pay app.
Retainage & Progress Billing
Support retainage and progress billing structures by aligning retainage held and amounts certified on G702/G703 with retainage tracking in QuickBooks Online.
Lien Waivers & Backup
Store lien waivers and backup documents in PayAppPro while keeping invoice references in QuickBooks Online, so billing and documentation stay linked without cluttering QBO file storage.
Payments & Status
Optionally reflect payment status from QuickBooks Online back into PayAppPro so your team can see which pay apps have been fully paid or partially paid.
Common Integration Patterns
We’ll match the integration pattern to how your team already works.
Pattern 1: QBO-First Billing
Your team creates invoices in QuickBooks Online first. The integration uses those invoices as the basis for AIA-style pay apps in PayAppPro (contract value, work this period, retainage, etc.), producing G702/G703 PDFs that match your QBO records.
Pattern 2: PayAppPro-First Billing
Your operations or project team builds pay apps in PayAppPro first. Once approved, the integration creates matching invoices in QuickBooks Online with correct customer, job, and retainage details, so accounting just reviews and posts.
Want to see if it makes sense before committing? Reach out with a sample project and we’ll walk through the options.
Our Implementation Process
Clear phases so you know what’s happening and when.
1. Requirements
We review your QuickBooks Online setup, your current AIA billing workflow, and your reporting needs.
2. Design
We define data mappings, trigger points, and which direction data should flow (QBO → PayAppPro, PayAppPro → QBO, or both).
3. Build & Test
Our team builds the integration using QuickBooks Online APIs and PayAppPro’s backend, then tests with real or sample jobs.
4. Go Live & Support
We help you roll out to your team, provide training, and remain available for adjustments as you grow.
Related Resources
AIA & Billing Guides
About PayAppPro