Learn: AIA-Style Billing & Construction Invoicing

Contractor-friendly guides for AIA-style pay applications (G702/G703), Schedules of Values (SOV), retainage, stored materials, lien waivers, construction invoicing, and QuickBooks workflows.

Use these articles to reduce pay app rejections, speed approvals, and get more predictable cash flow.

AIA Billing Software G702 Hub G703 Hub
Start here: AIA Billing Guide · Glossary · How to fill out G702/G703 · Rejection checklist · QBO + AIA billing

Featured (Most Useful Right Now)

If you only read a few, read these.

AIA G702 & G703 Billing Guide (AIA-Style Pay Apps)

The big-picture overview: how SOV → G703 → G702 works, what reviewers check, and how to avoid delays.

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AIA Billing Glossary (G702, G703, SOV, Retainage & More)

Plain-English definitions for the terms that show up in pay apps and progress billing.

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How General Contractors Review Pay Applications

An inside look at the GC approval process: what they check first, what triggers rejection, and how to get approved faster.

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AIA G702/G703 Rejection Checklist (Before You Submit)

Catch the tie-out, retainage, stored materials, and paperwork issues that get pay apps kicked back.

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Construction Progress Billing: How It Works

The real monthly workflow behind pay apps, and where contractors get burned (and delayed).

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Core AIA-Style Pay App Guides

AIA G702 & G703 Billing Guide

A practical overview of AIA-style progress billing: SOV, continuation sheet detail, and summary roll-ups.

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AIA Billing Glossary

Definitions for G702/G703, SOV, retainage, stored materials, change orders, and more.

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How to Fill Out AIA-Style G702 & G703

Step-by-step walkthrough of the monthly pay app process in plain English.

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G702 vs G703: What’s the Difference?

Understand how the summary and continuation sheet work together.

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AIA G702 Instructions

How to complete the cover sheet totals cleanly and consistently.

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AIA G703 Instructions

How to complete the continuation sheet line-by-line (SOV math, stored, balance to finish).

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AIA G702 Example (Filled Out)

A realistic filled-out example with guidance on what reviewers expect.

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G702 Calculator (AIA-Style Example)

Estimate retainage + earned + payment due using common G702-style math.

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Want the “what is it / when do I use it” overview pages? G702 hub · G703 hub

Rejections, Kickbacks & Tie-Outs

These are the pages people find after they get the dreaded “revise and resubmit” email.

Common G702 & G703 Errors (and How to Avoid Them)

The most common mistakes that trigger delays: SOV mismatches, retainage drift, stored materials issues.

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Rejection Checklist (Before You Submit)

A practical checklist to run before submission.

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Why Pay Applications Get Rejected

The main rejection categories and how to avoid them.

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How to Fix a Rejected Pay Application

Step-by-step correction approach so you don’t lose a full billing cycle.

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How to Avoid Pay Application Rejections

Preventative workflow habits that reduce kickbacks long-term.

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GC Rejected My G702 — Now What?

What it usually means, what to check first, and how to get back on track.

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SOV, Stored Materials & Retainage

What Is a Schedule of Values (SOV)?

Why the SOV is the backbone of G703-style billing.

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How to Create a Schedule of Values Template

Build a clean template and avoid spreadsheet drift.

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Free Schedule of Values Template (Excel & PDF)

Templates + guidance on how to use them without getting kicked back.

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Free AIA G702/G703 Excel Templates vs Software

When spreadsheets work, when they break, and how software prevents tie-out drift.

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How to Bill Stored Materials (AIA-Style)

How to document stored materials and prevent double counting.

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What Is Retainage in Construction?

What retainage means, typical rates, and why it causes pay app issues.

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How to Calculate Retainage on G702/G703

Where retainage appears and how to keep it consistent month-to-month.

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Change Orders

How to Bill Change Orders on AIA G702/G703

Where COs show up, how they affect contract sum, and how to avoid SOV mismatches.

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How to Add Change Orders to AIA G702/G703

How to insert COs into your SOV and keep your G702/G703 tie-outs clean.

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QuickBooks Online Workflows

QuickBooks is great for accounting. It’s not great at producing a full G702/G703-style pay app package.

Does QuickBooks Online Support AIA G702/G703 Billing?

What QBO can do natively, what it can’t, and common contractor workarounds.

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Progress Billing in QuickBooks Online

How QBO progress billing works and where it breaks down on pay app jobs.

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Retainage in QuickBooks Online

How retainage is tracked in QBO and how to prevent drift vs pay app totals.

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Lien Waivers

What Are Lien Waivers in Construction?

Conditional vs unconditional, progress vs final, and why waiver mismatches delay approvals.

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Invoices vs Pay Applications

Construction Payment Applications: Contractor Guide

What a payment application is, what it includes, and when it’s required.

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Payment Application vs Construction Invoice

When an invoice works, and when you need a full pay app package.

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Construction Invoicing Guide

From simple invoices to progress billing and pay applications.

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Contractor Invoice Example

What a clean invoice looks like and when to switch to pay apps.

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AIA Billing vs Non-AIA Construction Billing

How billing changes when owners, lenders, or architects require structured pay apps.

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PayAppPro outputs are AIA-style only and are not licensed AIA documents. AIA®, G702® and G703® are registered trademarks of the American Institute of Architects.